Renewal is due upon completion of the club’s hosted trip. A hosting reminder with the latest month/year the club can choose will be sent at least one month before the club’s hosting month.
Hosting month/year must be a non-conflicting, open month/year i.e., only one DMC trip is allowed per month. Exceptions may be granted depending upon individual circumstances.
The club must choose an open month from the next available month through the latest month provided by the DMC Coordinator. Details for calculating the month range are in the membership application form and are based on the number of DMC member clubs at the time of renewal.
Any member club that has not renewed within six (6) months of completing their hosted trip will be suspended from attending DMC field trips and will not receive DMC field trip notifications until it renews.
Any member club that has not renewed within twelve (12) months of completing its hosted trip will be dropped from DMC membership. The club will not receive DMC field trip notifications and cannot attend DMC field trips. The dropped club cannot re-apply for membership in the DMC field trip sharing program for at least 1 year after being dropped. After 1 year, the club may submit a membership application and must meet all current DMC membership requirements to rejoin.
Renewal Month Limit Calculation
Last hosting month + Number of DMC Clubs + 6 months = latest month/year allowed
Example for a club that hosted in January 2018 with 31 member clubs active:
January 2018 + 31 months = August 2020 + 6 Months = February 2021 (latest month/year the club can choose)
To renew, the January host club would simply choose an open month between the next available month and February 2021, then send their choice to the DMC Coordinator.
Optional Field Trip Report
Following completion of a hosted trip, an optional field trip report is requested from the hosting club. The field trip report must be sent to the DMC Coordinator who will prepare the report for submission to the SFMS Lodestar newsletter. Besides letting the SFMS know the trip was completed, field trip reports encourage other clubs to join the DMC. The more clubs in the DMC, the longer the interval between hosting responsibilities. A report can be just a paragraph or two. Pictures are optional, but highly recommended.